Using Accounting Periods

Note:  If you do not see the "Accounting Periods" option on the ZOLL Billing Navigation Bar, you do not have permission and need to contact your administrator.

ZOLL Billing automatically records all posted charges, payments, and adjustments to the appropriate monthly accounting period. Managers can use the information in the accounting periods to reconcile billing charges, transactions, and adjustments with monthly closing reports. The charges, payments, and adjustments are in flux until you close the period; once closed, you cannot make modifications to that period.

To get started, click Accounting Periods on the navigation bar.

Understanding Accounting Period Columns

To understand how the system assigns items to a specific accounting period, it is beneficial to know what each column represents.

  • Charges: This column represents the charge transactions assigned to the trip dates in the current accounting period.
  • Payments: This value represents the total amount of payments received during this accounting period.
  • Charge Adjustments:  Charge adjustments are transactions that occur within the current period you are closing but have a trip date prior to that period.
  • Credit Adjustments: Credit adjustments are transactions that happened within the current period but have a service/trip date that is prior to the current period. For example, if you delete a payment with a period that has already been closed, the system will make the negative adjustment in the next open period. You will notice that when you delete a credit, the system does not give you the option to assign a deposit date. It defaults the deposit date as the date from the original transaction.  However, since the system cannot make an adjustment to a previously closed period, the system will assign it the next open period which is most often the same period in which you are working.

    Even after you post the money back with the original deposit date, the system will assign the next open period since it cannot put that money back in a closed period. Instead, it will place the money in an adjustment period because the deposit date is prior to the open period. The net impact to the new period will be $0.00 as long as you always include both a regular period and an adjustment period when you calculate. Nevertheless, if you accidentally re-posted the payment with a current date, the system will assign a regular period instead of an adjustment period, which will result in the credit looking like new money instead of re-posted money.

  • Balance forward: The balance that will be forward to the next open period. The system continually updates fields on the Accounting Periods page. To see the most current data, refresh your browser.

For each clickable link on the Accounting Periods page, there is a "Download CSV" link that you can use for charges, payments, and adjustments.